Microsoft Word is the most used word processor designed by Microsoft. Among the variety of features offered by MS Word, Find and Replace is a prominent feature where users can Find and Replace font formatting in Microsoft Word. It can be done by searching for specific formatting, such as bold/ italic/ underline; you can even change it to other formats. You can search and change character and paragraph formatting with Find and Replace. Word lets you find the next instance of text formatted in bold, etc. Read the article below to know how to do these easily when you have a lot of word pages to change the formatting.
How to Find the Next Instance of Text Formatted in Bold
MS Word’s Bold feature lets you bold the text to highlight it and make it stand out as important in the text written. Sometimes while reviewing text files, you want to go through all the headings or text put in bold to get the idea of what is written. You might think you would have to scroll down to the word document, but you could find the next instance of text formatted in bold by following the steps given below:
1. Selektearje it Thús Tab in the Ribbon.
2. Gean nei editing section. Click on the drop-down arrow on editing to open further options.
3. Click on the drop-down arrow beside Fine.
4. Klik op Avansearre fynst.
5. Sykje en ferfange window pops up. Click on Mear.
6. Yn de Fine diel, selektearje it format button, then Choose Lettertype.
7. Yn de lettertype style section, select Bold en klikke OK.
8. Selektearje it Folgjende fine button to search the document for bold text.
The bold text will be highlighted in the document. Hence, this is how you can find the next instance of text formatted in bold.
Now you can easily navigate throught a long Word file and find all the things in Bold for easy access. If you want to search and replace instance of bold on the word document, select the Replace tab.
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How to Search for Italics in Word
While reading through a long Word document, all you might need is a word or phrase. Most of the phrases are put in Italics to make them catchy and attractive for the reader to specifically focus on it. With the steps given below you will able to search for italics in Word:
1. iepenje de Wurd dokumint that has the italicized words you want to find
2. Klik op 'e Ljepblêd Thús in the Ribbon
3. Gean nei editing section.Click on the drop-down arrow on editing to open further options.
4. Click on the drop-down arrow beside Fine.
5. Klik op Advanced Find.
6. Sykje en ferfange window pops up. Click on Mear
7. Klik op 'e format drop-down arrow and choose Lettertype.
8. Yn de lettertype styl diel, selektearje Kursyf en klikke OK.
9. Selektearje it Folgjende fine button to begin searching the document for Italicized text.
The Italicized text will be highlighted in the document
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What is Character Formatting?
Character formatting is basically how text is written it includes letters, numbers, punctuation, and symbols, it appears on the screen and in print. Character formatting lets you choose:
- lettertypen
- Lettertypegrutte
- outline
- Understreke
- Bold
- Italysk
How to Find and Replace Character Formatting
If you want to search for a specific formatting and change it to another, for example you want to change all your Bold text to Italics. Follow the steps given below to find and replace character formatting:
1. Parse Ctrl + H keys together to display the Sykje en ferfange dialoochfinster.
2. Klik op Mear.
3. Click on the Format drop-down arrow.
4. Selektearje a lettertype.
5. Selektearje it Lettertype styl you want to find.
6. Klikje dan op OK
7. Klik op Ferfange troch doaze.
8. Klik op format en selektearje lettertype
9. Selektearje it lettertype that will be used for replacement
10. Klik dan op OK.
11. Klik op Folgjende fine and then click Replace for each occurrence. You can also select Click Alles ferfetsje.
Noat: If you are trying to replace bold with italics, this would add italics to the bold text.
12. If you now want to remove bold, ensure fet appears below Fyn wat.
13. Klik op 'e Ferfange mei fak
14. Click drop-down arrow beside format en selektearje lettertype.
15. Yn de Lettertype gebiet, klik No Bold.
16. Klik dan op OK.
17. Klik op Folgjende fine en klik dan op Alles ferfetsje.
18. Klik op Slute.
How to Remove Character Formatting in Word
To remove character formatting in Word follow the steps mentioned below:
1. Parse Ctrl + H keys tagelyk te iepenjen de Find and Replace dialog box.
2. Klik op Mear.
3. Klik op format for the drop-down menu.
4. Selektearje a lettertype.
5. Selektearje it lettertype style you want to find, and Click OK.
6. Klik op 'e Ferfange with box.
7. click format en selektearje lettertype.
8. Útkieze Regelmjittich yn de Lettertype krite
9. Útsette any other formatting.
10. click OK.
11. click Folgjende fine en klik dan op Ferfange for each word/ phrase or click Replace All.
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How to Clear Find and Replace Formatting from Past Searches
Even if you have wrongly formatted something, you can follow the steps below to clear Find and Replace formatting from previous searches:
1. Parse Ctrl + H om it te sjen Replace dialog box.
2. click Mear
3. click Gjin formaat at the bottom of the dialog box.
4. Klik op 'e Replace With box.
5. click Gjin formaat at the bottom of the dialog box.
How to Apply Find and Replace Formatting in Paragraph and Text?
Word allows use of Find and Replace to change paragraph formatting. For example, you may want to find every instance of a paragraph with a space before of 10 pt and a space after of 8 pt and change it to a space before of 9 pt and a space after of 7 pt. This type of formatting can be included in styles.
1. Parse Ctrl + H keys simultaneously to display the Find and Replace dialog box.
2. Klik op Mear.
3. Klik op format for the drop-down menu
4. Selektearje it Paragraaf.
5. Select the format you want to find.
Noat: You can also enter specific amounts in this dialog box. Paragraph formatting includes alignment, indents, line spacing and space before and after.
6. click OK.
7. Klik op 'e Replace with box.
8. click format en selektearje Paragraaf.
9. Selektearje it format you want to use as replacements. You can also enter specific amounts in this dialog box
10. click OK.
11. click Folgjende fine en klik dan op Ferfange for each occurrence or click Ferfange Alles.
12. As lêste, klik op Slute.
For text formatting, the user can enter text in the Find what and Replace with boxes for finding text with specific formatting and replacing it.
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Scenarios to Use Find & Replace
There are many ways to use Find and Replace Font formatting in Microsoft Word, but knowing in what scenarios these formattings work the best is also important. It might make sense to apply formatting changes manually. For example, if you just need to change the color of the text, you can simply do this by selecting all (Ctrl + A toetsen) and then doing the necessary changes you want. Let us look at some scenarios where you can use find formatting in Word:
- To remove character formatting throughout the document such as every instance of bold.
Noat: Character formatting includes any formatting in the Font group on the Home tab in the Ribbon or in the Font dialog box.
- To change every instance of one Font and change it to some other font.
- To find every instance of one color and change it to another color.
- To format specific text with consistent formatting. For example, formatting every instance of your name in bold and blue.
- To find and change paragraph formatting. For example, for every paragraph that is aligned to the left with single line spacing, you’d like to align to the right and change the line spacing to 1.15.
Frequently Asked Questions (FAQs)
Q1. How do I find the instance of a word document?
Ans. Press Ctrl + F toetsen simultaneously on your keyboard. Click on the Search document box in the Navigation pane. Type the text you want to find. The search runs automatically and the results are highlighted in the document. The Navigation pane lists all instances of the Word.
Q2. How do I select all bold text in Word?
Ans. Parse Ctrl + B keys together to bold the text. Click the Sykje yn option and choose the Document. Word selects and highlights all the bold words and phrases in the document.
Q3. What is bold in MS Word ?
Ans. Bold/ bold face/ bold font is the darker text with thicker strokes to the letters. Bold text in a body paragraph helps emphasize a remark or comment. It makes the word/ phrase stand out in document. For example, bold text is written here.
Q4. How do you select multiple instances of the same Word?
Ans. To select items that are not next to each other, you need to select the first item that you want, then hold CTRL-kaai and select the next item that you want.
Noat: Be sure to press and hold CTRL-kaai while you select the next item that you want to include in the selection.
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We hope that this article gives you a clear idea of how to change formatting in MS Word using the Find and Replace option. We have also detailed on how to find the next instance of text formatted in bold and search for italics in word document.