When you send an email from your Outlook account, the recipient of the email has a few options for how to react to the mail. The options include, reply, reply all, print, forward, or attach the message to another message. The users can also download, edit, or transmit the attached files in the email. However, if you want to limit any of these features such as remove Reply All from Outlook 365 emails for the recipients, you can do it by modifying the Information Rights Management settings on your Outlook 365. This will disable Reply All Outlook 365 which will help you avoid receiving unnecessary emails from a large group of recipients of your Email.
How to Disable Reply All Option on Outlook 365
Most Outlook features can easily be accessed with the help of a little common sense but the descriptive guide is a must to disable reply all Outlook 365. In this guide, we will also discuss IRM and how to turn off Reply All Outlook with IRM to secure your emails. If you wish to modify these settings, you can follow these simple steps on your Outlook 365:
1. ເປີດຂອງທ່ານ Outlook 365, navigate, and click on ເອກະສານ.
2. ດຽວນີ້ກົດເຂົ້າໄປ ທາງເລືອກ, navigate to, and click on ປັບແຕ່ງໂບ.
3. ທີ່ນີ້, ທ່ອງໄປຫາ ການພັດທະນາ tab, ແລະໃຫ້ຄລິກໃສ່ ອອກແບບແບບຟອມ.
4. ໃນປັດຈຸບັນ, ຊອກຫາສະຖານທີ່ແລະໃຫ້ຄລິກໃສ່ ຂໍ້ຄວາມ, ແລະຫຼັງຈາກນັ້ນໃຫ້ຄລິກໃສ່ ເປີດ.
5. ທີ່ນີ້, ທ່ອງໄປຫາ ການກະທໍາ ແຖບ, ເລືອກ Reply to All, ແລະກົດທີ່ສຸດ ອະສັງຫາ.
6. Now, uncheck the ເປີດການ ທາງເລືອກ, ແລະໃຫ້ຄລິກໃສ່ OK.
7. ທ່ອງໄປຫາ ອະສັງຫາ ແຖບ, ແລະກວດເບິ່ງ Send from definition with item ທາງເລືອກ.
8 ໃຫ້ຄລິກໃສ່ OK ເພື່ອຢືນຢັນຂະບວນການ.
9. ດຽວນີ້ກົດເຂົ້າໄປ ເຜີຍແຜ່, ແລະຫຼັງຈາກນັ້ນໃຫ້ຄລິກໃສ່ ເຜີຍແຜ່ແບບຟອມໃນຖານະເປັນ.
10. ໃນປັດຈຸບັນ, ໃຫ້ຄລິກໃສ່ ເບິ່ງໃນ drop-down, and then give the form a name.
11. ຄລິກ ເຜີຍແຜ່.
12. Finally, choose the developer Windows to disable reply all Outlook 365.
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How to Send Email with Reply All Disabled
Now that you have set up the settings to stop Reply All in Outlook 365 emails. Let us explain, how to send an email with the turn off Reply All Outlook 365 setting. You can follow these simple steps to compose an email and remove Reply All from Outlook 365 messages:
1. ເປີດ Outlook 365, ແລະກົດເຂົ້າ ເອກະສານ.
2. ໃນປັດຈຸບັນ, ທ່ອງໄປຫາ ທາງເລືອກໃນການ ແລະຄລິກໃສ່ ປັບແຕ່ງໂບ.
3. ຈາກແຜງດ້ານຊ້າຍ, ໃຫ້ຄລິກໃສ່ ການພັດທະນາ.
4. ທີ່ນີ້, ໃຫ້ຄລິກໃສ່ ເລືອກແບບຟອມ.
5. ໃນປັດຈຸບັນ, ທ່ອງໄປຫາ Look In: Personal Forms Library.
6 ເລືອກເອົາ ຮູບແບບ ເຈົ້າສ້າງກ່ອນໜ້ານີ້.
7. ສຸດທ້າຍ, ຄລິກ ເປີດ.
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How to Find Design a Form option on Outlook 365
Many times, while trying to set up the settings to disable Reply All Outlook 365 option. You may not find the Design a Form option on your Outlook 365. You can locate this option by following these simple steps:
1. ເປີດ Outlook 365, ແລະກົດເຂົ້າ ເອກະສານ.
2. ໃນປັດຈຸບັນ, ທ່ອງໄປຫາ ທາງເລືອກໃນການ ແລະຄລິກໃສ່ ປັບແຕ່ງໂບ ດັ່ງທີ່ສະແດງ.
3. ຈາກແຜງດ້ານຊ້າຍ, ໃຫ້ຄລິກໃສ່ ການພັດທະນາ.
4. ດຽວນີ້ກົດເຂົ້າໄປ ກຸ່ມ ໃໝ່, ແລະຫຼັງຈາກນັ້ນໃຫ້ຄລິກໃສ່ ປ່ຽນຊື່.
5. Give this new group a name.
6. ໃນປັດຈຸບັນ, ຊອກຫາສະຖານທີ່ແລະໃຫ້ຄລິກໃສ່ Choose command from drop-down menu, and then click on ທຸກ ຄຳ ສັ່ງ.
7. Now, add the ອອກແບບແບບຟອມ option to the new group.
8. ສຸດທ້າຍ, ຄລິກ OK ເພື່ອບັນທຶກການປ່ຽນແປງເຫຼົ່ານີ້.
What is Information Rights Management (IRM) on Outlook 365
Information Rights Management, or simply IRM, is an IT security technology used to protect documents and other sensitive files with methods like turn off Reply All Outlook 365. Information Rights Management applies to documents, spreadsheets, and presentations shared over email to prevent unauthorized editing, copying, printing, or forwarding of a particular file. Information Rights Management (IRM) settings are important when you want to disable Reply All Outlook 365 feature. In the next section, we will discuss methods to stop Reply All in Outlook 365 program.
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How to Secure Messages with IRM on Outlook 365
The Outlook 365 administrator controls which permissions are allowed to be used by the recipient. The following are some of the common permissions controlled by the Outlook 365 administrator.
- Do not forward
- Do not Reply All
- ສິດທັງ ໝົດ
- All rights except for copy and print
- Read and print only
- ອ່ານຢ່າງດຽວ
IRM only works on messages sent to other Outlook users or other users in the same organization. When you send messages to an external email address, the IRM has no control over permissions such as the remove Reply All from Outlook. The following are the steps to secure your email with IRM and disable Reply All Outlook 365 option for outgoing mail.
1. ເປີດ Outlook 356 on your computer, and navigate to the ທາງເລືອກໃນການ tab
2. ທີ່ນີ້, ໃຫ້ຄລິກໃສ່ ການອະນຸຍາດ.
3. Here, select the permission you want to give to your email message.
4. Finally, compose the mail and send it as usual.
ຄໍາຖາມທີ່ຖາມເລື້ອຍ (FAQs)
Q1. What does Reply All on Outlook mean?
Ans Reply All options are received by an email recipient, this action allows a recipient to reply to a message. However, this message is not only received by the sender but by everyone mentioned in the CC.
Q2. How to disable the Reply All option from Outlook 365?
Ans You can disable the Reply All option from an outgoing email by changing the IRM settings on your Outlook 365.
Q3. Can I disable action options from an outgoing email?
Ans The Outlook admin controls the permissions granted to the receiver, you can change the permissions by making changes to the IRM settings.
Q4. What is IRM?
Ans IRM is a technology that helps secure your documents and sensitive files by restricting various permissions for the receiver.
Q5. What does Information Rights Management control?
Ans Information Rights Management controls the action options that a recipient can take for a specific email.
ແນະນໍາ:
ພວກເຮົາຫວັງວ່າຄູ່ມືນີ້ເປັນປະໂຫຍດສໍາລັບທ່ານແລະທ່ານສາມາດ disable Reply All Outlook 365 option. Let us know which method worked for you. If you have any queries or suggestions for us, please let us know in the comment section.