When you send an email from your Outlook account, the recipient of the email has a few options for how to react to the mail. The options include, reply, reply all, print, forward, or attach the message to another message. The users can also download, edit, or transmit the attached files in the email. However, if you want to limit any of these features such as remove Reply All from Outlook 365 emails for the recipients, you can do it by modifying the Information Rights Management settings on your Outlook 365. This will disable Reply All Outlook 365 which will help you avoid receiving unnecessary emails from a large group of recipients of your Email.
How to Disable Reply All Option on Outlook 365
Most Outlook features can easily be accessed with the help of a little common sense but the descriptive guide is a must to disable reply all Outlook 365. In this guide, we will also discuss IRM and how to turn off Reply All Outlook with IRM to secure your emails. If you wish to modify these settings, you can follow these simple steps on your Outlook 365:
1 کھولیں اپنا آؤٹ لک 365, navigate, and click on فائل.
2. اب، پر کلک کریں اختیارات، navigate to, and click on ربن اپنی مرضی کے مطابق بنائیں.
3. یہاں، پر تشریف لے جائیں۔ ڈیولپر ٹیب ، اور پر کلک کریں ایک فارم ڈیزائن.
4. اب، تلاش کریں اور پر کلک کریں۔ پیغام، اور پھر کلک کریں اوپن.
5. یہاں، پر تشریف لے جائیں۔ عوامل ٹیب، منتخب کریں Reply to All, اور آخر میں کلک کریں پراپرٹیز.
6. Now, uncheck the فعال کردہ اختیار، اور پر کلک کریں OK.
7. نیویگیشن پراپرٹیز ٹیب، اور چیک کریں Send from definition with item آپشن.
8. پر کلک کریں OK عمل کی تصدیق کرنے کے لیے۔
9. اب، پر کلک کریں شائع، اور پھر کلک کریں جیسا کہ فارم شائع کریں.
10. اب، پر کلک کریں۔ اندر دیکھو drop-down, and then give the form a name.
11. کلک کریں شائع.
12. Finally, choose the developer Windows to disable reply all Outlook 365.
بھی پڑھیں: آؤٹ لک میں کھوئے ہوئے فولڈر کو کیسے تلاش کریں۔
How to Send Email with Reply All Disabled
Now that you have set up the settings to stop Reply All in Outlook 365 emails. Let us explain, how to send an email with the turn off Reply All Outlook 365 setting. You can follow these simple steps to compose an email and remove Reply All from Outlook 365 messages:
1. کھولو آؤٹ لک 365، اور پر کلک کریں فائل.
2. اب، تشریف لے جائیں۔ آپشنز کے بھی اور پر کلک کریں ربن اپنی مرضی کے مطابق بنائیں.
3. بائیں طرف کے پینل سے، پر کلک کریں۔ ڈیولپر.
4. یہاں پر کلک کریں۔ فارم منتخب کریں.
5. اب، تشریف لے جائیں۔ Look In: Personal Forms Library.
6. منتخب کریں فارم آپ نے پہلے بنایا
7. آخر میں ، کلک کریں اوپن.
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How to Find Design a Form option on Outlook 365
Many times, while trying to set up the settings to disable Reply All Outlook 365 option. You may not find the Design a Form option on your Outlook 365. You can locate this option by following these simple steps:
1. کھولو آؤٹ لک 365، اور پر کلک کریں فائل.
2. اب، تشریف لے جائیں۔ آپشنز کے بھی اور پر کلک کریں ربن اپنی مرضی کے مطابق بنائیں جیسے دکھایا گیا ہے.
3. بائیں طرف کے پینل سے، پر کلک کریں۔ ڈیولپر.
4. اب، پر کلک کریں نیا گروپ، اور پھر کلک کریں نام تبدیل کریں.
5. Give this new group a name.
6. اب، تلاش کریں اور پر کلک کریں۔ Choose command from drop-down menu, and then click on تمام حکم.
7. Now, add the ایک فارم ڈیزائن option to the new group.
8. آخر میں ، کلک کریں OK ان تبدیلیوں کو بچانے کے لیے۔
What is Information Rights Management (IRM) on Outlook 365
Information Rights Management, or simply IRM, is an IT security technology used to protect documents and other sensitive files with methods like turn off Reply All Outlook 365. Information Rights Management applies to documents, spreadsheets, and presentations shared over email to prevent unauthorized editing, copying, printing, or forwarding of a particular file. Information Rights Management (IRM) settings are important when you want to disable Reply All Outlook 365 feature. In the next section, we will discuss methods to stop Reply All in Outlook 365 program.
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How to Secure Messages with IRM on Outlook 365
The Outlook 365 administrator controls which permissions are allowed to be used by the recipient. The following are some of the common permissions controlled by the Outlook 365 administrator.
- Do not forward
- Do not Reply All
- تمام حقوق
- All rights except for copy and print
- Read and print only
- صرف پڑھیں
IRM only works on messages sent to other Outlook users or other users in the same organization. When you send messages to an external email address, the IRM has no control over permissions such as the remove Reply All from Outlook. The following are the steps to secure your email with IRM and disable Reply All Outlook 365 option for outgoing mail.
1. کھولو آؤٹ لک 356 on your computer, and navigate to the آپشنز کے بھی ٹیب.
2. یہاں پر کلک کریں۔ اجازت۔
3. Here, select the permission you want to give to your email message.
4. Finally, compose the mail and send it as usual.
اکثر پوچھے گئے سوالات (عمومی سوالنامہ)
Q1. What does Reply All on Outlook mean?
جواب. Reply All options are received by an email recipient, this action allows a recipient to reply to a message. However, this message is not only received by the sender but by everyone mentioned in the CC.
Q2. How to disable the Reply All option from Outlook 365?
جواب. You can disable the Reply All option from an outgoing email by changing the IRM settings on your Outlook 365.
Q3. Can I disable action options from an outgoing email?
جواب. The Outlook admin controls the permissions granted to the receiver, you can change the permissions by making changes to the IRM settings.
Q4. What is IRM?
جواب. IRM is a technology that helps secure your documents and sensitive files by restricting various permissions for the receiver.
Q5. What does Information Rights Management control?
جواب. Information Rights Management controls the action options that a recipient can take for a specific email.
تجویز کردہ:
ہم امید کرتے ہیں کہ یہ گائیڈ آپ کے لیے مددگار تھا اور آپ اس قابل تھے۔ disable Reply All Outlook 365 option. Let us know which method worked for you. If you have any queries or suggestions for us, please let us know in the comment section.