April 24, 2024

How to Use Skype Web Scheduler to Schedule Meeting


Skype Web Scheduler

Skype Web Scheduler is a meeting scheduler program that is especially used by corporate people. It is developed by Microsoft. Business men who do not use Microsoft Outlook or Windows operating system prefer to schedule meetings using this web scheduler. To schedule a Skype meeting the support team will share the username and password along with a link to join the scheduled meeting with the members whom they expect to attend the meeting. We will also discuss here how to schedule Skype meeting without Outlook.

How to Use Skype Web Scheduler to Schedule Meeting

Unfortunately, Microsoft retired the Skype for Business Web Scheduler in September 2021. This means the web interface to directly schedule Skype meetings is no longer available. However, there are still ways to schedule Skype meetings:

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1. Using the Outlook Desktop App (if applicable):

  • If you use Microsoft Outlook for your email, you can leverage the built-in scheduling functionality to create meetings and invite participants, including Skype call options.

  • Here’s a general process (steps might vary slightly depending on your Outlook version):

    • Click on “New Calendar Event” or a similar option to create a new event.
    • Fill in the meeting details like title, date, and time.
    • In the “Invitees” section, add the email addresses of the people you want to invite to the meeting.
    • Click on “Teams Meeting” or “Skype Meeting” option (whichever is available in your Outlook version). This will add the Skype meeting details to the event invitation.
    • Add an agenda or any other relevant information.
    • Click “Send” to send the meeting invite to your participants.

2. Skype Web Scheduler  Using the Skype Desktop App:

  • You can also schedule meetings directly within the Skype desktop app.

  • Here’s a general process (steps might vary slightly depending on your Skype version):

    • Open the Skype desktop app and sign in to your account.
    • Click on the “New Chat” button or icon.
    • In the “To” field, enter the email addresses or usernames of the people you want to invite to the meeting.
    • Click on the “Schedule a call” button (might look like a calendar icon).
    • Set the date and time for the meeting.
    • You can choose to “Join as a guest” or “Join from Skype” depending on your preference.
    • Click “Send call” to send the meeting invite to your participants.

3. Sending a Manual Meeting Invite:

  • If you don’t use Outlook or the Skype app, you can still schedule a meeting by sending a manual email invite.

  • Include the following details in your email:

    • Meeting subject (e.g., Meeting with [topic] on [date] at [time])
    • Date and time of the meeting
    • A note mentioning it will be a Skype meeting
    • A link joining the Skype meeting (optional): You can generate a Skype meeting link beforehand from your Microsoft account settings (if applicable) and add it to the email for easy access.

By using one of these alternative methods, you can still schedule Skype meetings even though the dedicated web scheduler is no longer available.

How to Use Skype Web Scheduler to Schedule Meeting

Keep reading further to find the steps explaining how to use the Skype Web Scheduler in detail with useful illustrations for a better understanding.

How to Schedule Skype Meeting?

Here are the steps for scheduling a business meeting using Skype Web Scheduler.

1. Visit the Microsoft 365 Web Scheduler page and Sign In with your desired Microsoft account.

2. From the Skype for Business Web Scheduler New Meeting page, enter desired event name in the Event field.

3. In the Location field, enter the meeting location, like a conference room or Skype call.

4. Fill in the Message box with the desired meeting details.

5. In the Attendees and Audio field, enter the desired attendees’ names or email addresses, separated by semicolons (;).

6. Click the Check Names tab to verify the addresses of the attendees.

7. Then, set the meeting Start Time and End Time by choosing the date from the calendar and selecting the time.

8. Select the appropriate Time Zone.

9. Select the desired options from the Who will bypass the lobby? and Who is a presenter? fields.

10. Lastly, click on the Save option to schedule a Skype Business meeting.

Skype for Business Web Scheduler New Meeting

Also Read: 12 Best Meeting Minutes Template Free

How to Schedule Skype Meeting without Outlook?

You can schedule a meeting even if you don’t have access to Outlook. Read and follow the steps mentioned above to schedule a Skype meeting without using Outlook.

How to Send the Meeting Information to Participants?

There are 2 methods to send the meeting information to the participants.

Method 1: Via Email

1. After you create the new meeting, the confirmation page with meeting details will appear.

2. Right-click on the Join Skype Meeting link and click on Copy.

Copy the Join Skype Meeting link

3. Compose an email and Paste the copied meeting link attached to it.

4. Then, Send it to the desired participants.

Method 2: Via iCalendar File

1. From the My Meetings page, click on the desired meeting.

2. Then, click on Info.

click on Info

3. From the bottom of the page, click Export as iCalendar.

4. Click on Save from the subsequent page to save the iCalendar meeting file.

5. Create an email with the meeting title and information.

6. Select the desired participants and attach the iCalendar file.

7. Send the email.

How to Join Skype Meeting?

You can join a Skype meeting the following 2 ways.

  • By clicking on the meeting link received via email.
  • Sign in to > choose the desired meeting from the list of meetings scheduled > click on Join from the meeting summary pane.

Skype for Business Web Scheduler - desired meeting - Join

Also Read: How to Join Someone’s Live on TikTok

How to View, Edit and Delete Scheduled Skype Meeting?

1. Go to My Meetings page on Skype for Business Web Scheduler.

2. From the list of scheduled meetings, select the desired meeting that you wish to view, edit or delete.

3. From the meeting summary pane:

  • Click on Join to join the meeting.
  • Click on Edit to edit the meeting time or any information.
  • Click on Info to get the details of the meeting.
  • Click on Delete to delete the meeting scheduled so far.

Join - Edit - Info - Delete

How to Perform Skype Schedule Group Call?

You can perform a group call on Skype. To do that, you need a group created on Skype. Let us understand how to perform a group call on various operating systems.

Method 1: On Website/Desktop App

The method to perform a Skype group call is the same for the website and the Windows & macOS desktop app.

1. Open the Skype app on your PC/laptop.

Note: Make sure you are signed into your account.

2. Select the desired group.

3. Click on the three-dotted icon from the bottom right corner of the chat screen.

Click on the three-dotted icon from the bottom right corner of the chat screen

4. Then, click on the Schedule a Call option.

click on the Schedule a Call option

5. Enter the following details and click on Send to send the meeting schedule message invite to the other group members.

  • Title: The title for the meeting you are conducting.
  • Date: The exact date of the day the meeting will take place.
  • Time: Correct time of the meeting on the selected date.
  • Alert: An reminder alert for all the participants of the meeting before the actual meeting transpires.

Set the Title, Date, Time, & Alert - Send

6. The recipient group members will have to select the Accept or Deny option to join or reject the meeting.

Also Read: How to Stop Skype from Muting Other Sounds on PC

Method 2: On Mobile App

If you are a new user and have yet to download Skype try to find the latest version of Skype. Otherwise, search for the update in the Play Store and install that. Now go with the following steps.

1. Open the Skype app on your Android or iOS app.

2. Tap on the desired group to schedule a call.

Tap on the desired group to schedule a call

3. Tap the plus (+) icon next to the text input field.

Tap the plus (+) icon next to the text input field

4. From the drop-down menu, tap on Schedule a Call.

tap on Schedule a Call | schedule Skype meeting

5. Then, set the Title, Date, Time, and Alert for the meeting.

6. Tap on Send to create and send the scheduled meeting invite to the group recipients.

set the Title, Date, Time, and Alert for the meeting - tap on Send


We hope that this article guided you on how to use the Skype Web Scheduler to schedule Skype business meetings. You can let us know any queries or suggestions about any other topic you want us to make an article on. Drop them in the comments section below for us to know.